ARTICLE II - MISSION
The mission of CI-ADE shall be to:
1. Provide educational opportunities for the professional growth and development
CI-ADE diabetes educators;
2. Promote quality diabetes education for people with diabetes;
3. Foster communication and cooperation among individuals and organizations
involved in diabetes education and prevention..
ARTICLE III - MEMBERSHIP
All chapter members should be members of national AADE.
Section 1. Categories. Membership categories shall be Active, (Associate,
and Active) and Corporate Sponsor.
Section 2. Qualifications and Privileges. The qualifications and privileges
for the (various) categories of membership shall be as follows:
a. Active Members shall be a health professional providing direct diabetes
education on a full or part time basis. This includes the registered nurse,
registered dietitian, physician, pharmacist, podiatrist, optometrist, psycho-social
counselor, exercise physiologist, physical therapist, and other members of
the diabetes teaching team. Any qualified active member may, in addition,
also represent an interested diabetes corporation, but only if that Corporation
joins as a Corporate Sponsor. Any active member who is employed by the diabetes
industry (engaged in the production or sale of products or services useful
to diabetes educators) will need to sign and adhere to the AADE conflict of
interest form to be admitted and retain their active membership. All qualified
active members have the right to vote and hold office.
(b. Associate Member shall be any person with an interest in diabetes education and shall have all privileges of Active membership except the right to vote, make nominations, chair committees or hold office on the Board of Directors.)
c. b. Active Corporate Sponsorship members shall be any individual
member of industry engaged in the production or sale of products or services
useful to diabetes educators. The Corporate Sponsorship category does not
include the right to vote or hold office. and shall have all privileges
of membership
Section 3. Application for Membership. All applicants for membership shall
complete the CI-ADE membership application form, and submit it with the first
year's dues to the Treasurer. The Board of Directors, at a regularly scheduled
Board meeting, or by a prior e-main vote recorded at the next meeting,
shall review and recommend action on the application. The Secretary shall
notify the applicant of membership action.
Application for Corporate Sponsorship: All applicants for Corporate Sponsor
shall complete the CI-ADE Corporate Sponsorship form, and submit it with the
first year's dues to the Treasurer. The Board of Directors, at a regularly
scheduled Board meeting, or by a prior e-main vote recorded at the next meeting,
shall review and recommend action on the application. The Secretary shall
notify the applicant of the board action.
Section 4. Good Standing. A member whose dues are paid for the current
fiscal change to membership year shall be considered a member in good
standing. All membership privileges shall cease if dues are not paid within
30 days after the start of their membership year.
Section 5. Resignation. Any member may, upon written request to the President,
withdraw from membership, but such resignation shall not relieve the member
so resigning of the obligation to pay any dues or other charges accrued and
unpaid. No dues or fees shall be refunded to any person or corporation
whose membership/sponsorship terminates for any reason after the passage
of the first 30 days of their membership/sponsorship year.
ARTICLE IV -FINANCES
Section 1. Dues.
a. All categories of membership Active members shall pay such annual
dues as recommended by the Board of Directors and voted upon by the general
membership. Dues shall be for the AADE membership year, starting July 1st.
twelve months ending on the 1st of the month following the receipt of their
dues. There will be a one-month grace period with their membership terminating
on the 1st of the next month. If a member rejoins within 2 months of their
termination date, their membership renewal date will revert back to their
prior designated month.
b. Corporate Sponsorship members shall pay an annual exhibition fee as
recommended by the Board of Directors and voted upon by the general membership.
This will cover a twelve-month period ending on the 1st of the month following
the receipt of their fee. There will be a one-month grace period with their
sponsorship privileges terminating on the 1st of the next month. If a sponsor
rejoins within 2 months of their termination date, their sponsorship renewal
date will revert back to their prior designated month.
c. Corporate Sponsorship entitles one corporate representative to display
at all CI-ADE meetings and be officially listed as corporate sponsor. Any
Corporate Sponsor that wants more than one representative, listing or display
will have to pay for an additional Sponsorship.
d. The annual dues of members and sponsors shall include an email subscription
to the CI-ADE official notices and access to the website (CI-ADE.org).
Section 2. Fiscal Year. The fiscal year shall match that of AADE: July
1 - June 30.
Section 3. Maintenance of Funds: The Treasurer shall be the keeper of the
funds. All dues shall be deposited in an FDIC bank. An annual financial report
shall be submitted by the treasurer to the Board of Directors for approval,
near the end of the fiscal year. This will be used for planning the budget
for the following year.
ARTICLE V - MEETINGS OF MEMBERS AND VOTING
Section 1. Meetings. General meetings shall be held at a place and time designated
by a vote of the general membership. Special meetings shall be called by the
President as necessary provided notice by email or FAX of such action is sent
to every member at, least 30 days prior to the scheduled meeting date.
Section 2. Privileges of Voting Membership. The voting membership shall:
a. Make decisions for CI-ADE by receiving reports and adopting policy.
b. Amend the bylaws on recommendation of the Board of Directors.
c. Nominate and elect officers.
d. Adopt the budget.
e. Conduct other business, which may properly come before it.
f. Chair and serve on a committee.
Section 3. Voting. A vote by email or fax may be authorized by the Board of
Directors or as specified in these bylaws.
Section 4. Quorum. Twenty-five percent of voting members shall constitute
a quorum for the transaction of business.
ARTICLE VI - OFFICERS
Section 1. Executive Committee. The elected officers of CI-ADE shall be a
President, President Elect (PE), Vice President (VP), Secretary, and Treasurer.
Section 2. Eligibility. Only an Active member shall serve as an elected officer.
Section 3. Term. All officers shall hold office for a term of two years and
shall take office at the first regular meeting following election. Any one
office shall not be held for longer than 3 consecutive terms by any one person.
Section 4. Nominations and Elections.
a. Nomination for office is made as specified in Article VIII, Section 2.
b. Elections shall be by written ballot, email or FAX. A plurality vote of
the ballots cast shall elect.
Refer to Article VIII, Section 3
Section 5. Vacancy. In the event the office of President becomes vacant, the
PE shall serve as President for the un-expired term. In the event the office
of PE becomes vacant, the VP shall serve as President for the un-expired term.
Section 6. Duties.
a. President - The President shall serve as presiding officer of all regular
and special meetings of the general membership, Board of Directors, and Executive
Committee; shall cast the deciding vote in case of a tie; shall be an ex-officio
member of every committee except the Nominating Committee; shall make all
required appointments of standing and special Committee chairs; shall perform
such other duties as are assigned by these Bylaws or the Board of Directors.
b. President-Elect -The President-Elect shall assume the duties of the President
in the absence of the President and shall succeed to the office of President
in the event of vacancy; shall automatically succeed to the office of President
for the next 2 year term; shall perform the role of Parliamentarian at all
meetings; shall perform such other duties as assigned by these Bylaws or the
Board of Directors.
c. Vice-President -- The Vice-President shall assume the duties of the President
in the absence of both the President and the President-Elect; shall succeed
to the office of President-Elect in the event of vacancy; shall perform such
other duties as assigned by these Bylaws or the Board of Directors.
d. Secretary--The Secretary shall oversee the proper recording of the proceedings
of all meetings, and shall perform such other duties as assigned by these
Bylaws or the Board of Directors.
e. Treasurer--The Treasurer shall supervise the financial affairs of the association
and take appropriate action regarding the finances of CI-ADE at the direction
of the Board of Directors; shall prepare a fiscal year-end report to present
to the Executive Committee; shall perform such other duties as assigned by
these Bylaws or the Board of Directors.
ARTICLE VII - BOARD OF DIRECTORS
Section 1. Composition. The Board of Directors shall be composed of the Executive
Committee, and Committee chairpersons. The President shall serve as presiding
officer. The president-elect shall serve as Parliamentarian at all meetings,
and chair a regularly scheduled meeting should the President be unavailable.
Section 2. Term. Shall be as specified in Article VI, Section 3.
Section 3. Nomination and Election. Shall be as specified in Article VIII.
Section 4. Duties. The Board of Directors shall serve as the governing body
of CI-ADE and is empowered to act in the interim between meetings of the general
voting membership. The Board shall report such actions taken to the membership
at the next general meeting. The Board may adopt such rules and regulations
for the conduct of its business as shall be deemed advisable.
Section 5. Meetings.
a. The Board of Directors shall meet four times a year.
b. Special meetings may be called upon 30 day email notification by the President.
c. A vote by email or FAX can be authorized when necessary.
Section 6. Quorum. A majority of the members of the Board of Directors shall
constitute a quorum.
ARTICLE VIII - NOMINATIONS AND ELECTIONS
Section 1. Every other year there shall an election of the officers whose
terms have expired.
Section 2. Nominations.
a. The Nominating Committee shall present a slate of at least one candidate
for each open office.
b. Recommendation for elective positions may be made to the Nominating Committee
by written petition requiring signatures of the nominee and two additional
Active members. The petition must be received by the Nominating Committee
no later than 30 days prior to the election.
Section 3. Election Procedure.
a. The slate of nominees presented by the Nominating Committee shall be placed
on a ballot, which shall be distributed to all members at the last meeting
of the fiscal year, or by email or FAX.
b. Election shall be by a plurality of votes cast.
c. Results of the election and Committee appointments shall be announced on
the website, at or before the Fall general meeting, when the new officers
and board members shall assume their responsibilities.
ARTICLE IX - COMMITTEES
Section 1. Standing Committees. Standing committees shall be Membership, Education,
Information Coordinator/Website, and Nominating.
Section 2. General Procedures.
a. The chairs of all committees except the Nominating Committee shall be appointed
by the President upon approval of the Executive Committee. All Committee chairs
must be Active members.
b. The President shall be an ex-officio member of all committees except the
Nominating Committee.
c. Committees report to the Board of Directors.
Section 3. Duties.
a. Membership Committee--shall periodically review membership requirements;
shall assist with membership recruitment; shall review and approve applicants
for membership; shall be responsible for compilation of the membership roster
for general distribution by the Secretary; and shall recommend cancellation
of membership for non-payment of dues or voluntary cancellation.
b. Education Committee--shall arrange for educational programs for CI-ADE
members and shall arrange for professional education seminars on diabetes
related subjects for area health professionals and the diabetes community
at large.
c. Information Coordinator--shall send out notices of meetings, and other
pertinent information such as legislative "calls to action." Works
with the Webmaster so that members may be directed to the CI-ADE website,
CI-ADE.org (or the AADE website: diabeteseducator.org ) for updates or details
about opportunities or issues.
d. Nominating Committee--shall be composed of the Immediate Past-President
as chair and two Active members appointed by the President. There shall be
no more than one industry related member on the Nominating Committee. The
committee shall function as specified in Article VIII.Section 4.
Special Committees. Special committees may be appointed by the President.
ARTICLE X - DISSOLUTION
If this association is dissolved at any time, its assets shall be distributed
to similar non-profit organizations to be selected by the Board of Directors.
ARTICLE XI - PARLIAMENTARY AUTHORITY
The rules contained in Robert's Rules of Order (current edition) shall govern
the decisions of CI-ADE at all levels of the organization in all cases where
they do not conflict with the Bylaws of CI-ADE or the adopted policies and
procedures,
ARTICLE XII - AMENDMENTS
These Bylaws may be amended at any general business meeting, or by email
or FAX, on the recommendation of the Board of Directors, and approved by a
two-thirds of the general membership present and voting, provided the proposed
amendment has been submitted by email or FAX to all voting members at least
30 days prior to the convening of the meeting.
Carol.001.RP.2.20.02
Martha 5.19.03, Martha 6.23.03, Roger 6.16.03, Carol 6.14.03, Proposed
Roger 8.20.08